The Office 365 Decision.

Posted by Theresa Hietpas

Dec 9, 2014 9:00:00 AM

Microsoft_Office_365_Logo

In today’s market, subscription based software is becoming more and more popular for software developers. Many prefer to control the use of their software products through a subscription model rather than the traditional outright purchase of the software. Along with the ubiquitous nature of the Internet, this has led to offering software as a “rented” service, SaaS, rather than a product you buy once and may or may not upgrade. Microsoft’s Office Productivity suite, including popular programs such as Word, Excel, Outlook, and PowerPoint has followed suit, and for several years now has been offered as Office 365, a truly impressive, cloud-based SaaS, always current and up to date in a variety of sizes and combinations to fit a wide variety of customers.

The adoption rate has been through the roof…but, is it right for you?

There are some network management companies or service providers that actually refuse to sell and support in-house email systems believing that the cloud and SaaS models are the only viable option for their future. Fortunately for you, the client, the decision, at least for now, is in your hands. And River Run Computers will support you regardless of the direction you choose. There are good reasons to take either approach.

So what’s so good about a subscription based software package, like Office 365? Well, as mentioned above, it is the most secure, feature rich version available. If you use more than one device, say a tablet and both a home and work computer, Microsoft’s plans allow you to download their Office Suite software on up to 5 different devices at a single price, even if you have a mix of Apple and PC devices! And the software includes more than just the normal basic 4 or 5 applications you used to get with an Office license. You also get OneNote, Access, Publisher, OneDrive, SharePoint and even Lync on some plans. Each email account includes 50 GB of storage, spam filtering, and soon you will receive unlimited personal cloud storage for your files. The Service Level Agreement is for 99.9% uptime, secured backup and loads of other benefits. The plans are attractively priced and you can always change your mind and download your files and messages to an in-house solution.

So why wouldn’t you want to get rid of some of your servers and in-house network? For some, the idea of cloud storage and continuous payments is stressful and costly. They want the security of controlling their mail, controlling their files, controlling who gets what level of what software. If you have committed resources for your network, why pay for someone else’s server when you already support your own? Why pay for next year’s tweak on Word or Excel when you already have a piece of software that does the job, software that you’ve paid off and understand how to use? Why the hassle and cost for migration of your existing mail? Once you have your own servers and software installed and paid for, the reoccurring costs can be less per user.

How to decide? There are some who lease cars and some who buy and run them into the ground. Different philosophies. But at the very least you should get a full, detailed picture of the benefits and costs of either solution, for your particular situation. River Run Computers can help provide the analysis and whatever your decision, provide the expertise you need.

If you are interested in exploring the possibilities of Office 365 as a business solution, give us a call!
We would be happy to discuss this with you!

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Topics: cutting costs, cloud computing, Microsoft, data protection

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