ONEDRIVE FOR BUSINESS - A PRIMER

Cloud Storage

OneDrive Personal, OneDrive For Business, Google Docs, Box, Drop Box, SharePoint and Team Sites – the field continues to grow with our desire to access our information any time; anywhere. 

Windows 10 gives us a personal One Drive account available both locally and on onedrive.live.com.  It’s limited but it works.  O365 Business or Enterprise subscriptions gives us OneDrive for Business.  The ‘for Business’ version comes with 1TB of storage and is compatible with both Mac and Windows devices; mobile too.  It is (or at least can be) configured by your O365 administrator, so ‘for Business’ is truly for your work-product, though you can certainly save personal items there just like you might on your PC.

Like many of its Cloud storage competitors, OneDrive for Business allows a user to sync files from the Cloud to local devices for speedy access when not connected to the internet.  It is a great way to collaborate on documents too, just share them, then revoke access rights when it is appropriate.

Okay, we mentioned SharePoint and Team Sites earlier.  It can be confusing deciding when to use what.  When it comes to OneDrive, think about it in terms of your PC.  If you would normally save something to your personal Documents folder, you may choose to save it to OneDrive for Business instead.  Because they are available from all your devices, it can be a great option for saving items no one else needs to access, like personal documents and documents in process. 

In a nutshell, OneDrive for Business isn’t meant for company-wide document management.  It’s for limited collaboration and storage of your own stuff.  Easy as that.


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